At least three days before departure, submit by paper or electronically to firstname.lastname@example.org
- Travel Authorization Request Form
- interactive pdf
(Make sure to Save to Desktop and Open in Adobe Acrobat before filling out)
- Word doc - PC or Mac
The completed form must be authorized by the chairperson prior to your departure date to ensure coverage by MSU's accident insurance. Reimbursement may be denied if this is not completed. (See Manual of Business Procedures, Section 70: Travel Regulations, II: Domestic Travel, D: Authorization).
For foreign travel please also submit an Emergency Contact Information Form. (Download and open in a PDF Viewer before filling out form)
Upon your return, please submit your expense receipts, airfare invoice, and passenger receipt to email@example.com. Travel reimbursement must be completed within thirty (30) days of your return date.
Mileage Reimbursement Rate
Michigan State University’s 2017 mileage allowance is 53 cents per mile.
University Meal Per Diems
The following table shows the breakdown of breakfast, lunch and dinner components of the maximum daily reimbursement (per diem) rates for meals and incidental expenses while in travel status. Travelers must be lodged overnight to claim. M&IE is calculated based upon where the traveler was lodged. The M&IE rates differ by travel location.
View the per diem rate for your primary destination to determine which M&IE rates apply, by visiting:
Pertinent Travel News
- Car Rentals & Renter Advice
- Both National Car Rental and Enterprise Rent a Car offer Michigan State University travelers a discounted rate which includes loss damage waiver and liability insurance. In some instances, as a renter, the insurance coverage is needed due to an accident. Please be advised that a police report is required if damage is done to your rental car or other property. Without a police report, the renter is held responsible for the damage to the rental vehicle and any associated costs.