Conference Room Scheduling

The scheduling system hosted by NatSci has been discontinued. To schedule reservations for BMB conference rooms, please use the Spartan Mail calendar system. Conference room calendars can be accessed through Outlook using either an Outlook app or Office 365 online. Use these addresses for the conference room calendars:

bmb.bch_rm208
bmb.bch_rm402
bmb.bch_rm502

Making a Reservation

To make a reservation:

  1. From your calendar, first select the time frame you would like to schedule for the conference room on your own calendar
  2. Create a new meeting
  3. Invite the conference room (addresses above) to that meeting as an attendee
  4. Add other attendees if they need to be notified
  5. Send the meeting notification. If there no conflicting meeting it will show up on the rooms calendar in Outlook

Adding Conference Room Calendars

You can add conference room calendars to you calendar list in Outlook by following these instructions. Having these calendars in your list can be handy for finding open time slots and viewing your reservations.

Outlook 2016

To access a calendar through an Outlook desktop client:

  1. Open the Home menu group in the calendar section
  2. Click on Open Calendar and Address Book
  3. In the pop-up, make sure Global Address List is selected in the Address Book pull-down menu
  4. Make sure Name only is selected for the search box, then type in the name of the calendar you are looking for. The list will be filtered as you type
  5. Double click on the name of the calendar you want to add in the list and that should add it to the Calendar > box at the bottom of the window
  6. Click OK to add the calendar. To see the calendars you have available, open the left menu sidebar by clicking the arrow at the top

 

Office 365 Online

To access one of the conference room calendars through Office 365, login to Spartan Mail (spartanmail.msu.edu). Open Outlook and click on the calendar icon at the bottom left of your screen. Make sure you are using The New Outlook for these instructions. Display styles can be toggled in the upper right corner.

  1. Click on Import calendars in the left menu sidebar
  2. In the pop-up, select From directory
  3. Type in the calendar name you want to add; it should autocomplete to the calendar you are looking for
  4. Click Add after selecting the calendar to add. You can view the calendar entries by selecting the calendar entry in your left sidebar menu

For questions about using the conference room scheduling system, please contact Steve Lundback at lundback@msu.edu, or Ashley Parks at clarkas@msu.edu.