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Room Scheduling

To schedule reservations for BMB conference rooms, please use the Spartan Mail calendar system. Conference room calendars can be accessed through an Outlook desktop client (Outlook 2016) or Office 365 online. Use these addresses for the conference room calendars:


Making a Reservation

To make a reservation:

  1. From your calendar, first select the time frame you would like to schedule for the conference room on your own calendar
  2. Create a new meeting
  3. Invite the conference room (addresses above) to the meeting as an attendee
  4. Add other attendees if they need to be notified
  5. Send the meeting notification. If there no conflicting meeting it will show up on the rooms calendar in Outlook

Adding Conference Room Calendars to Outlook

You can add conference room calendars to you calendar list in Outlook by following these instructions. Having these calendars in your list can be handy for finding open time slots and viewing your reservations.

Outlook 2016

To access a calendar through an Outlook desktop client:

  1. Open the Home menu group in the calendar section
  2. Click on Open Calendar and Address Book
  3. In the pop-up, make sure Global Address List is selected in the Address Book pull-down menu
  4. Make sure Name only is selected for the search box, then type in the name of the calendar you are looking for. The list will be filtered as you type
  5. Double click on the name of the calendar you want to add in the list and that should add it to the Calendar > box at the bottom of the window
  6. Click OK to add the calendar. To see the calendars you have available, open the left menu sidebar by clicking the arrow at the top


Office 365 Online

To access one of the conference room calendars through Office 365, login to Spartan Mail (spartanmail.msu.edu). Open Outlook and click on the calendar icon at the bottom left of your screen.

  1. Click on Import calendars in the left menu sidebar
  2. In the pop-up, select From directory
  3. Type in the calendar name you want to add; it should autocomplete to the calendar you are looking for
  4. Click Add after selecting the calendar to add. You can view the calendar entries by selecting the calendar entry in your left sidebar menu

For questions about using the conference room scheduling system, please contact the BMB Main Office at BMB.Office@msu.edu